Restaurant Invoice to a Company in Greece: Receipt vs Τιμολόγιο

A restaurant invoice to a company in Greece is a Τιμολόγιο, not a retail receipt (ΑΛΠ/ΑΠΥ). Issue the invoice when the buyer is a business that needs a document for its books; keep the retail receipt for walk-in guests paying for a meal. Getting that split wrong is what creates month-end chaos with your accountant.

This is not a distant compliance lecture. Under Joint Decision 1128/2025, as summarised by EY Greece in its tax alert of 2 October 2025, mandatory e-invoicing for B2B sales expands in phases—and for most remaining liable entities the second phase starts on 1 October 2026. Retail receipts stay a separate track; company invoices do not. If hotels, agencies, or corporate lunch accounts ask you for invoices every week, you need a clear process now.

When do you need a restaurant invoice to a company in Greece?

Use a Τιμολόγιο when another business buys from you and needs the document for VAT and books: hotel guest meals billed to the hotel, catering for a corporate event, a standing lunch account, or a supplier lunch that must hit a company ledger. Use a retail receipt when a private guest pays for food and drink with no company billing request.

1. Choose retail receipt if…

   The diner is a consumer, pays at the table or counter, and does not ask for a company invoice.

2. Choose Τιμολόγιο if…

   A company, hotel, or organisation asks for an invoice against their ΑΦΜ, including on-credit or bank-transfer settlement.

3. Choose a credit document if…

   You must reverse or correct a document already signed—retail credit note or credit invoice, not a silent delete.

What you must collect before you hit “issue”

At minimum: legal name, ΑΦΜ, tax office if your process requires it, address, and how they will pay (card, cash, on credit, bank transfer). Store the company once so the second invoice takes seconds. Scanby Pay looks up an ΑΦΜ through VIES when you invoice a company, keeps a customer list with invoice history, and supports on-credit and bank-transfer invoices—so you are not retyping the same hotel every Friday.

The four document kinds, in plain words

If a card payment needs reversing but no fiscal document was issued, that is a money-only refund. If a document was already signed, you correct it with the matching credit note. Train one Owner or Admin role on that distinction before the Saturday rush.

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How this fits a venue that already has a QR menu

Many cafés and bakeries want guests to read a QR menu while staff still ring everything at the counter. That setup is Scanby Menu + Scanby Pay (QR menu with a cash register) at €30.98/mo (€24.98 annually)—catalogue for guests, payments and documents for you, no digital order tickets. If you also need staff tablet ordering, look at Waitor + Pay or the all-in-one Order + Pay stack instead of forcing Menu + Pay to do a job it does not include.

The till question is not “do we have a PDF invoice template?” It is “can the person closing the table pick the right document type without calling the owner?”

A 10-minute checklist before 1 October 2026

1. List your B2B buyers

   Hotels, agencies, corporate accounts—save ΑΦΜ and payment terms once.

2. Align with your accountant

   Ask which e-invoicing channel you will use for mandatory B2B (licensed provider or AADE apps) and what still happens at the till for retail.

3. Practice one invoice and one credit note

   On a quiet shift, issue a test flow so Saturday is not the first time.

4. Automate the packet to the accountant

   Scanby Pay’s three-step export emails a spreadsheet plus PDFs for the period, with automatic monthly packets and a B2B invoice feed.

Scanby will not replace your accountant’s advice on ΥΠΑΗΕΣ declarations. It will stop your floor team from guessing between a receipt and a Τιμολόγιο when a hotel manager is waiting at the bar.